More efficient and stress-free workdays: How to optimize your shift schedule

How do I create a shift schedule?

When creating a structured and effective shift schedule, several factors must be considered. It is important to coordinate and align the schedules of full-time, part-time, and mini-job employees so that all staffing capacities are covered in the short, medium, and long term, and the right number of qualified personnel resources are available at the right time in the required locations. In the event of short-term absences, a shift schedule should also always be flexible enough to allow replacements to be found as quickly as possible.

Furthermore, several legal requirements must be considered during shift planning, such as adherence to correct break times and working hours, and taking into account employee interests. For working hours of 6 hours or more, a break of at least half an hour is mandatory. For a maximum daily working time of 8 hours, a break of at least 45 minutes must be observed. According to § 87 Para. 1 No. 2 of the Works Constitution Act (BetrVG), employees also have a say in the creation of their shift schedule, which is why these schedules usually require approval in large companies.

Digital Shift Schedule with PlanD

A digital shift schedule primarily saves you a lot of time and administrative effort. You no longer need to create complicated Excel spreadsheets or manually fill out paper lists; instead, with PlanD, you have the perfect shift schedule every day, no matter what absences or restructuring you need to compensate for. Every employee can access the current shift schedule from anywhere using the PlanD app and is informed of changes via live push notification. With PlanD's digital shift schedule, you can finally put an end to error-prone paperwork and cumbersome, time-consuming communication via email or phone.