Maintenance Cleaning in Commercial Cleaning

What does maintenance cleaning involve?

When performing maintenance cleaning, there are several things a commercial cleaning company should consider. Below, we have listed the steps that should be followed in chronological order.

Site Inspection

At the start of a new maintenance cleaning contract, the property to be cleaned must be inspected by the responsible site manager. During this inspection, the site manager pays attention to factors such as room size and the number of restrooms, and discusses with clients what needs to be cleaned and how. It is crucial for the site manager to gather and note down all relevant information so that all details are available for creating the optimal cleaning plan in the next step.

Cleaning Plan

Especially for maintenance cleaning, a detailed and well-structured cleaning plan is essential. Since cleaning tasks are repetitive, a cleaning plan and thorough record-keeping help to store all necessary information and instructions and to document the services performed. It should specify on which days and how regularly cleaning takes place, which services are required in which rooms, and that services are documented after each cleaning.

Cleaning

The type of cleaning and the services provided vary with each maintenance cleaning job. For example, a maintenance cleaning contract might involve cleaning various office spaces or a supermarket. However, it usually involves recurring tasks such as cleaning floors, surfaces, and sanitary facilities. The cleaning interval for maintenance cleaning is then determined based on the size and type of the premises.

Quality Control

After cleaning, the site manager checks whether all tasks have been completed to the client's satisfaction. For example, cleaning staff can use a commercial cleaning software app to upload photos and comments for their job after completion. This way, the site manager always has an overview of all completed assignments and can use their phone to check from anywhere whether the properties have been cleaned satisfactorily, and if necessary, create tickets if something is still missing from a cleaning job.

Proof of Service

Once quality control has taken place, the services must be recorded and, ideally, sent to the clients. This way, the client immediately sees that cleaning has been performed at their premises. The proof of service can be documented on paper or digitally using commercial cleaning software.

Benefits of Maintenance Cleaning

Maintenance cleaning offers advantages in many respects. For companies, regular cleaning of their office spaces is essential. This ensures a pleasant and hygienic work environment, which also positively impacts employee satisfaction and performance. In supermarkets and shops, it is also important that the premises always look well-maintained and clean, so that customers enjoy entering the store and feel comfortable there.

Regular cleaning is also indispensable from a health perspective. Bacteria, viruses, and dust pose a health and infection risk for both employees and customers and should be regularly removed. This minimizes the likelihood of employees being absent due to illness. There is an increased risk of infection, especially on doorknobs, keyboards, and light switches. Since maintenance cleaning is performed regularly, once commissioned, you no longer have to worry about it, yet you still have consistently clean premises.

Maintenance Cleaning with PlanD

With PlanD's cleaning software, routine cleaning becomes effortless. Thanks to digital schedules, your cleaning staff always have their cleaning plans with them on their smartphones via the PlanD app. After a job, photos or documents can be uploaded, allowing for easy quality checks via mobile phone. Proof of service is then sent directly to the customer in just a few clicks.

‍