How Wischbar finally creates performance-based invoices every month.

Wischbar GmbH, based in Lünen, North Rhine-Westphalia, is a dynamic company specializing in professional building cleaning and caretaker services. Since its founding in June 2021, Wischbar GmbH has made a name for itself by serving both private households and small and large businesses with a wide range of services. A significant change occurred in November 2023: The HDAO Group acquired a 51% stake in Wischbar. This partnership brought Sascha Solbach on board as Commercial Managing Director, who, together with Operations Managing Director Sascha Kusserow, now leads the company.

Why did Wischbar choose PlanD?

Before implementing PlanD, Sascha Solbach and his team faced significant challenges in deployment planning and time tracking. Their previous methods, primarily based on flip charts and WhatsApp communication, led to inefficiencies and delays, especially in invoicing. In search of a digital solution, Solbach discovered PlanD through online research and positive reviews. Key factors in the decision were the software's industry-specific focus, its user-friendly interface, and the professional impression made during the initial sales meetings.

How Wischbar optimizes its processes with PlanD

• Digital Time Tracking: Enables precise work time tracking and reduces invoicing delays.
• Efficient Deployment Planning: Simplifies staff scheduling and replaces manual methods like flip charts and WhatsApp.
• Faster Invoicing: Automated processes significantly shorten the time between service delivery and invoice dispatch.
• Central Data Management: All relevant information is bundled in one system, increasing transparency and minimizing administrative effort.
• Improved Communication: Internal coordination is facilitated by digital tools, strengthening team collaboration.

"Thanks to PlanD, we're always up-to-date without a lot of email back-and-forth and endless phone calls," Sascha Solbach

PlanD Success Indicators

• Reduction in Invoicing Time: The period between service delivery and invoice dispatch was reduced from several weeks to just a few days.
• Increase in Process Efficiency: Digital deployment planning and time tracking significantly reduced administrative effort.
• Improved data quality: Centralized data management led to greater accuracy and reliability of the recorded information.

PlanD's Areas of Application at Wischbar

Digital Deployment Planning

Previously, manual staff scheduling using flip charts and WhatsApp was digitized by PlanD, making employee deployment planning significantly more efficient and transparent.

Time Tracking and Work Reports

Employees record their working hours digitally, which simplifies the creation of work reports and forms the basis for timely invoicing.

Invoicing

PlanD enables automated invoice creation and dispatch, which has improved cash flow and increased financial planning security. Solbach emphasizes: "It works really well now, so we get our monthly business analysis on time, allowing us to react if necessary."

Communication and Documentation

PlanD's central platform shortens internal communication channels and makes important documents accessible to all relevant employees.

Results and Outlook

The implementation of PlanD at Wischbar has led to a significant optimization of business processes. Increased efficiency in deployment planning, time tracking, and invoicing has not only reduced administrative effort but also improved employee satisfaction. For the future, Wischbar plans to further expand its use of PlanD and implement additional software functions, alongside entering the industrial cleaning sector, to meet the company's growing demands and continue to ensure a high standard of quality.

‍